Administrative Systems Specialist job at Zenith People

Administrative Systems Specialist

Newcastle Upon-Tyne
Posted 2 months ago

Our client is a leader in providing comprehensive solutions in the field of Quality, Health, Safety, and Environmental (QHSE) management. They are committed to maintaining and continuously improving their Integrated Management System in alignment with the company’s values and policies.

The Administrative Systems Specialist will play a pivotal role in maintaining and improving the Business Management System (BMS). This role is essential in ensuring that documents are effectively managed, located, and updated in a timely manner to enhance business efficiency.


The role responsibilities:

  • Develop and maintain the BMS document register.
  • Issue document reference numbers and ensure the quality of documents meets BMS standards.
  • Manage the issuance of documents on BMS and GBPMS, including loading to SharePoints where applicable.
  • Send monthly communication notices of new/updated documents.
  • Review and identify out-of-date documents, taking necessary actions.
  • Coordinate document review sign-offs and ensure accuracy of document references.
  • Facilitate Global Standard Reviews and manage Stop Card registration.
  • Administer Crown duties for various departments and maintain the Stamp register.
  • Coordinate the Management of Change process and conduct regular audits.
  • Act as the CSS coordinator for Project Management Teams.
  • Maintain the Quality SharePoint page and ensure its relevancy.
  • Assist in updating documents in line with branding and formatting for various departments.
  • Provide training to colleagues on document systems including BMS, GBPMS, and Open Text.


The person we’re looking for:

  • IT literate with intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Minimum 5 GCSEs, including English and Maths.
  • Strong written and verbal communication skills.
  • 3-5 years of experience and a proven track record in an administrative environment, preferably within a Manufacturing environment.


By applying for this opportunity, you agree that Zenith People Ltd may share your details with the end client at the shortlist stage. If you have the relevant skills and the drive to enhance your career, we would love to speak with you. Apply now or give us a call – 0191 428 6444.

Job Features

Job CategoryIT and Digital

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