• Hebburn
  • Salary: £21,000-23,000
  • Reference ID: Zenith People


Zenith People are recruitment specialists

The Company

Zenith People Ltd are recruitment specialists who have been working with a broad range of clients across the North East since 2001.
We’re a friendly bunch who take pride in providing an excellent service to both clients and candidates.
To support the recruitment operation, we are looking for a Payroll and Finance Administrator to join their team based in Hebburn.
This role is responsible for the execution of the operational and back office support tasks required to administer the delivery of timely and compliant payroll services, credit control and finance administration, as well as generally contributing to the effective running of the organisation.

The Role

Temporary Staff Payroll/Invoicing
• Processing of weekly, fortnightly and monthly payroll information into Sage and production of associated payslips, payment run information and reports
• Sense checking timesheets from clients
• Processing of CIS payroll including umbrella companies
• Email payslips
• Weekly back up of Sage payroll system
• Pension Administration of staff and worker contributions including the People’s pension scheme
• Updating of holiday pay spreadsheet each week and other relevant management information spread sheets
• Issuing P45’s for leavers and updating Sage records as necessary and adding new starters
• Dealing with pay queries
• Executing payroll deductions and administering payments for SSP, SMP and SPP
• Produce weekly invoices on Sage
• Distribute invoices to Clients
• Access banking system to make ‘bulk’ wage payments
• Liaison with HMRC and deductions agencies
• Submittal of FPS and EPS to HMRC as required

Credit Control
• Sending weekly statements
• Chasing purchase order numbers for pro-forma invoices sent and re-sending invoices once received
• Post client payments against invoices raised in Sage accounts
• Undertake forward chasing and payment confirmation
• Deal with invoice queries
• Highlight credit control issues and assist with resolution as required

Finance Administration
• Invoices received, invoice finance/discounting information.
• Undertake weekly and monthly finance data input into Sage accounting system – covering invoices raised
• Uploading weekly sales invoices into Facflow
• Undertake monthly reconciliation and liaise with finance manager ahead of production of monthly management accounts
• Post bank payments as required
• Assist with accounts duties as required by the Finance Manager

Quality & Audit
• Ensuring all legislative requirements are met
• Monitoring of pay and charge rate bible – ensure it is maintained correctly
• Compliance with internal policies, standards and procedures
• Supporting of internal and external auditing activity

General Administration
• Creation of Candidate records on Sage/Recruitment database
• Filing and photocopying
• Process improvement

Shared responsibilities
• Attending and contributing to team meetings
• Answering telephone
• Meeting and Greeting as and when required

Other responsibilities
• Designated housekeeping responsibilities
• Undertaking of specific organisational projects as required

The Person
• Proven experience of working in a payroll environment
• Good Microsoft IT skills – Excel (lookups), Word and Outlook
• Sage payroll experience is essential
• Comfortable working to different deadlines with the ability to prioritise your workload
• Excellent Maths Knowledge
• Confidentiality and Integrity
• Strong communicator, both written and verbal, at all levels
• Proactive and positive approach
• Patience and ability to remain calm in stressful situations
• Excellent attention to detail
• Excellent data input skills

The Benefits
• Friendly and approachable team
• Social events including Christmas Party, meals and nights out
• 25 days annual leave
• Birthday as an additional day
• Free parking
• Training and development opportunities

Apply Today!

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